Requisition ID: 38849

Location: Presence St Joseph Elgin

Location Address:
77 North Airlite Street, Elgin, IL 60123-4912 United States (US)

Daily Hours: 8
Standard Hours: 40
Employment Status: Full-time
Employment Type: Regular
Shift: Day
FLSA: N

SUMMARY

The Administrative Assistant II, under general supervision, is responsible for coordinating and performing administrative, technical, and clerical duties necessary to insure smooth operation.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Performs all general secretarial duties on an executive level including preparing responses to routine correspondence, composing and typing of memos, letters, reports, contracts, minutes, etc, filing and transcription from written and dictated sources with accuracy and on a timely basis.

Schedules and attends meetings, makes all pertinent arrangements and prepare and distribute notices, agendas and minutes well in advance of meeting.

Answers, screens, and routes all incoming calls and/or take appropriate messages. Opens, sorts and prioritizes all incoming mail.

Establishes and maintains files in a neat and orderly fashion. Makes all corrections or additions to rosters, lists and schedules.

Maintains calendars, makes appointments and schedules meetings. Make travel arrangements for business/educational trips, meetings, and/or seminars.

Delivers excellent service in response to customer/patient needs and build relationships.

Performs unit specific fiscal responsibilities such as logging and disseminating petty cash, payroll, preparing expense reports, depositing cash donations, and/or balancing financial reports.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High School or equivalent required. Associate's degree in Secretarial Science or Minimum three years of high-level administration assistant experience required.

Bachelor's degree preferred.

Computer Skills

Must have extensive experience with Windows-style applications, Word, Excel, and PowerPoint.

Accurate typing speed of 70 wpm preferred.

Certificates, Licenses, Registrations

Valid driver's license may be required.

Business Unit: Presence St Joseph Hosp Elgin

COMPANY OVERVIEW:

EOE of Minorities/Females/Vets/Disability