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Illinois Insurance Center
Location: Chicago, IL 60601 Document ID: A8333-39L9 Posted on: 2014-08-2108/21/2014 Job Type: RegularContract
Intern
Temporary
Job Schedule:Full-time
Part-time
HOUR Hourly Wage: $20 -- $25 Minimum Education: Not Specified2014-09-20
Office Assistant
General Purpose
Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.
Main Job Tasks and Responsibilities
- answer phones and transfer to the appropriate staff member
- take and distribute accurate messages
- greet public and clients and direct them to the correct staff member
- coordinate messenger and courier service
- receive, sort and distribute incoming mail
- monitor incoming emails and answer or forward as required
- prepare outgoing mail for distribution
- fax, scan and copy documents
- maintain office filing and storage systems
- update and maintain databases such as mailing lists , contact lists and client information
- retrieve information when requested
- update and maintain internal staff contact lists
- co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
- type documents, reports and correspondence
- organize travel arrangements for staff
- co-ordinate and organize appointments and meetings
- assist with event planning and implementation
- monitor and maintain office supplies
- ensure office equipment is properly maintained and serviced
- perform work related errands as requested such as going to the post office and bank
- keep office area clean and tidy
Education and Experience
- High School Diploma or equivalent
- business college training an advantage
- previous office experience may be requested but this can also be entry level position
- competent computer skills including MS Office or equivalent
- internet skills including use of e-mails, group messaging and data collection
- numeracy and literacy skills
Key Competencies
- organization and planning skills
- work management and prioritizing skills
- verbal and written communication skills
- problem solving ability
- attention to detail
- accuracy
- flexibility
- reliability
- teamwork