Job Details | Office Assistant

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Illinois Insurance Center

Location: ChicagoIL 60601 Document ID: A8333-39L9 Posted on: 2014-08-2108/21/2014 Job Type: Regular
Contract
Intern
Temporary

Job Schedule:Full-time
Part-time
HOUR Hourly Wage: $20 -- $25 Minimum Education: Not Specified2014-09-20
 

Office Assistant

General Purpose

Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.

Main Job Tasks and Responsibilities

  • answer phones and transfer to the appropriate staff member
  • take and distribute accurate messages
  • greet public and clients and direct them to the correct staff member
  • coordinate messenger and courier service
  • receive, sort and distribute incoming mail
  • monitor incoming emails and answer or forward as required
  • prepare outgoing mail for distribution
  • fax, scan and copy documents
  • maintain office filing and storage systems   
  • update and maintain databases such as mailing lists   contact lists    and client information
  • retrieve information when requested
  • update and maintain internal staff contact lists
  • co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards   
  • type documents, reports and correspondence
  • organize travel arrangements for staff
  • co-ordinate and organize appointments and meetings
  • assist with event planning and implementation
  • monitor and maintain office supplies
  • ensure office equipment is properly maintained and serviced
  • perform work related errands as requested such as going to the post office and bank
  • keep office area clean and tidy

Education and Experience

  • High School Diploma or equivalent
  • business college training    an advantage
  • previous office experience may be requested but this can also be entry level position
  • competent computer skills including MS Office or equivalent
  • internet skills including use of e-mails, group messaging and data collection
  • numeracy and literacy skills

Key Competencies

  • organization and planning skills
  • work management and prioritizing skills
  • verbal and written communication skills
  • problem solving ability
  • attention to detail
  • accuracy
  • flexibility
  • reliability
  • teamwork
     
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