Job Details | Administrative Specialist

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Location: ChicagoIL 60612 Document ID: A9303-40DJ Posted on: 2015-07-2907/29/2015 Job Type: Regular

Job Schedule:Full-time
Minimum Education: Not Specified2015-08-28
 

Administrative Specialist

Administrative Specialist 
Banner Collective - Chicago, IL

Purpose: 
The individual will be responsible for the day-to-day coordination and organization of the business and production side of Banner Collective.

Department: 
Business Operations

Reports To: 
Vice President of Business Operations

Required Duties:

  • Control schedule and correspondence for senior management.
  • General bookkeeping skills including ability to learn internal financial tracking system
  • Assisting with accounts payable and accounts receivable duties
  • Coordinate production schedule and staff schedule with Directors, distribution of schedule to all employees.
  • Handle coordination of all travel for Banner employees
  • Organize office operations and procedures; coordinate supply ordering and acquisition, design filing systems, handle specific production related requests often with fast turnaround (scanning releases, ordering props,)
  • Assist in general client services in a very outward facing role.
  • Assist in marketing and business research of opportunities and competitive agencies.
  • Maintain and replenish office inventories and supplies
  • Proficient in ranges of software including Outlook, PowerPoint, Excel and other office management software

Must be able to:

  • Superior written and verbal communication skills
  • Strong multitasking and research skills
  • Be able to maintain a high level of accuracy in preparing and entering information
  • Ability to work independently and effectively with others at all management levels
  • Superior organization and time management skills
  • Strong computer skills with Microsoft Word, Excel, PowerPoint and the internet
  • Team oriented
  • Flexible schedule-ability to work nights, weekends in the winter and summer

Required Skills:

  • Bachelor’s Degree
  • 3-4 years experience in an office setting
  • Experience with market research

Physical Demands of Job:

  • Frequent hand motion with answering and dialing phones and computer work
  • Occasional carrying and lifting of 15 pounds to perform various office duties as assigned
  • Occasional immediate reaching to perform various office duties as assigned
  • Minimal overhead reaching to perform various office duties as assigned
  • Occasional standing for short amounts of time to perform various office duties
  • Occasional walking for short amounts of time to perform various office duties
  • Extended sitting for long periods of time at desk or workstation
  • Minimal squatting or bending to perform various office duties as assigned

Required experience:

  • 3 years experience in an office setting: 3 years

Apply below for immediate consideration.  Thank you!

     
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