Job Details | HR Clerk (Temporary)

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Chicago Zoological Society

Location: BrookfieldIL 60513 Document ID: A9305-0874 Posted on: 2015-08-2908/29/2015 Job Type: Temporary

Job Schedule:Part-time
2015-09-28
 

HR Clerk (Temporary)

The Chicago Zoological Society is a leading conservation organization and has an exciting, fast-paced work environment and a family friendly atmosphere. We are very customer focused, as we host over 2 million guests to Brookfield Zoo each year. We are committed to conservation in the broadest sense, and we take PRIDE in every aspect of our operation. Our employees enjoy a unique work environment in a beautiful park-like setting that is based on respect, openness, cooperation, and involvement. At Brookfield Zoo, we work hard and we play hard! Employees are proud to work for the Chicago Zoological Society and are committed to our important conservation mission. Our dedicated staff has a true sense of purpose and a strong commitment to animals and conservation.

The HR Clerk position contributes to the success of the Chicago Zoological Society by providing administrative and clerical support to the Human Resources Department ("HR") to enable management to run an efficient HR operation, promote ease of doing business with HR, and to support actions that support organizational goals and promote an engaged workforce of excellence and CZS as an Institution of Choice.

As HR Clerk (Temporary/Seasonal) , you will work with the Director, Human Resources to: Create, set-up, and maintain employee personnel, benefits, background check reports, and other HR Department confidential files and records in accordance with HR protocols. Using your strong organization skills, you will assure files are current, kept confidential, and safeguarded in accordance with established HR procedures; and, inventory, log, scan, and obtain approval of files to be moved to storage, and assist in identifying records to be destroyed, according to established guidelines. Making use of your strong interpersonal skills, you will answer telephones, and respond to internal and external routine and non-routine inquiries and requests based on knowledge of policies, protocols, and practices; and, direct incoming calls accordingly. Furthermore, you will provide assistance and administrative support for new hire orientation, including class logistics, room set up, ensure class materials and roster of attendees is delivered and room is arranged prior to start of class, etc. You will also open, sort and process department mail per standard procedures; assist with special projects, handle mailings, employee communications, and other duties as assigned. Hours may overlap with lunch coverage.

Position Requirements and Specifications
This position includes the following requirements: High school diploma or equivalent required. Minimum one year of previous, comparable administrative, office or HR experience required. Must be able to maintain strict confidentiality of highly privileged information. Must be able to use or quickly learn standard office equipment, including computer and keyboard, calculator, copier, scanner, phone and software including word processing, database, and spreadsheet programs. Prior experience with word processing, spreadsheet, and data base software is required. Excellent telephone etiquette and effective listening skills required. Good interpersonal and communication skills are essential. Ability to interact tactfully and effectively with diverse individuals and personalities and difficult individuals required. Must communicate with sensitivity and have a strong customer service approach. Must possess ability to establish and maintain effective working relationships with co-workers and employees in other departments. Must be able to understand and carry out oral and written instructions with little or no supervision. Good organizational skills required.
Strong proofreading skills and attention to details required. Knowledge of basic office procedures and ability to follow established standard business formats. Experience and/or ability to work and interact effectively with a diverse, multicultural audience.

The preferred qualifications include: Experience with Windows, Microsoft Outlook, Word, and Excel strongly preferred. Valid driver's license required. Illinois residents must possess a valid Illinois license within 90 days of hire. Valid out-of-state license required for out-of-state residents. Multilingual ability, Spanish fluency a plus.

Additional Information
The Chicago Zoological Society is an Equal Opportunity Employer / Affirmative Action Employer - Minorities / Women / Veterans / Disabled.

The Chicago Zoological Society is an Equal Opportunity Employer
     
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