Job Details | HR Assistant

Registered employers can post jobs, search for candidates, and/or post a company profile on ChicagoJobs.com

Quick Search
Run a quick search through the entire listings of jobs on this website. Filter your search by one, two or all three of the following criteria:





View Job

This job posting is no longer active on ChicagoJobs.com and therefore cannot accept online applications.


    

Chicago Zoological Society

Location: BrookfieldIL 60513 Document ID: A9243-03KR Posted on: 2015-07-0907/09/2015 Job Type: Regular

Job Schedule:Full-time
2015-08-08
 

HR Assistant

The Chicago Zoological Society is a leading conservation organization and has an exciting, fast-paced work environment and a family friendly atmosphere. We are very customer focused, as we host over 2 million guests to Brookfield Zoo each year. We are committed to conservation in the broadest sense, and we take PRIDE in every aspect of our operation. Our employees enjoy a unique work environment in a beautiful park-like setting that is based on respect, openness, cooperation, and involvement. At Brookfield Zoo, we work hard and we play hard! Employees are proud to work for the Chicago Zoological Society and are committed to our important conservation mission. Our dedicated staff has a true sense of purpose and a strong commitment to animals and conservation.

This position contributes to the success of the Chicago Zoological Society by providing a wide range of effective administrative and office support for the Human Resources Department and staff to assure an efficient operation, excellent employee service and in support of the Society's goals of creating an engaged, high-performing workforce and being an Institution of Choice.

As the Human Resources Assistant, you will serve as first point of contact for the Human Resources Department as front-desk receptionist and front-office security representing the HR Department in handling a myriad of in-person, mail and phone contacts and routine and non-routine requests (Such as: Answer telephones, open mail, and make decisions on appropriate handling of requests; identify needed information or resources and handle independently or funnel to appropriate staff; handle employee mailings, special projects, and assist with a wide variety of HR projects and events as needed.) Making use of your prior HR/Administrative experience, you will create and maintain employee, benefits, and other department files, maintain background check forms, and other records in accordance with Department protocols. While maintaining strict confidentiality, you will assure files are kept current and safeguarded in accordance with established procedures; prepares old/terminated files for document retention as per departmental policy; ensures all boxes are logged, secured, include a destruction date and have approval of the Vice President of Human Resources before being moved and/or destroyed; and, serve as the department liaison during the annual CZS document shredding day. Utilizing your computer proficiency, you may assist the Health & Wellness Coordinator by performing data entry into HRIS of physical exam components and filing related documents as needed. As HR Assistant, you will also assist with onboarding and induction of new hires. This includes preparing orientation materials, working with the Director to maintain current orientation information, assuring orientation manual is up to date, and issuing/authorizing employee I.D. badges. Lastly, you will distribute completed new hire paperwork to appropriate staff within designated timeframe. Making use of your strong attention to detail, you will assist the Director, Compensation and Benefits with the annual review of the Society's Affirmative Action Plan's Detailed Compensation Analysis. As HR Assistant you will also assign and conduct appropriate follow through on projects assigned to seasonals, volunteers, or temporary staff members; regularly monitor and ensure an adequate inventory of all office and other operating supplies; create, process, and track purchase orders for the Department (including working with the Finance Department to clear outstanding purchase orders and invoices and follow-up with staff as needed); and, assist with a variety of special projects, tasks, mailings, employee communications, follow-up and other related duties as assigned. This position requires an individual who is highly responsible, dependable, self-motivated, and who takes initiative. The incumbent is the first point of contact for the Department and, therefore, must represent the department and the organization in an effective, highly professional, friendly, and responsive manner. Position requires good independent judgment, someone who is flexible and who is willing and able to work extra hours/overtime as needed.

Position Requirements and Specifications
The requirements for the position include the following:
  • Minimum Associates Degree in Human Resources, Secretarial Science, Business Administration or other directly relevant field or equivalent combination of training and experience required.
  • Minimum three years previous, comparable Human Resources or administrative experience required.
  • Able to maintain strict confidentiality of privileged information.
  • Ability to use or quickly learn standard office equipment, including but not limited to calculator, copier, and scanner.
  • Computer proficiency with word processing, spreadsheet, and database software required.
  • Excellent telephone etiquette and effective listening skills required.
  • Excellent customer service orientation. Strong interpersonal and communication skills essential.
  • Ability to interact tactfully and effectively with diverse individuals and personalities. Must communicate with sensitivity and have a strong customer service approach.
  • Solid organizational and time management skills.
  • Good decision-making and problem-solving skills.
  • Ability to establish and maintain effective working relationships with co-workers and employees in other departments.
  • Ability to understand and carry out oral and written instructions with little or no supervision.
  • Strong proofreading skills and attention to details and accuracy essential.
  • Knowledge of basic office procedures and ability to follow standard business formats required.
  • Ability to effectively multi-task and manage multiple priorities.
  • Strong follow-up and follow-through skills.
  • Ability to work effectively under pressure and meet critical deadlines. Experience and/or ability to work and interact effectively with a diverse, multicultural audience.
  • Valid driver's license required. Illinois residents must possess a valid Illinois license within 90 days of hire. Valid out-of-state license required for out-of-state residents.
The desirable/preferred qualifications include the following:
  • Accurate typing of 40 words per minute desired.
  • Experience with Microsoft Outlook, Word, and Excel strongly preferred.
  • Multilingual ability, Spanish fluency highly desired.


Additional Information
The Chicago Zoological Society is an Equal Opportunity Employer / Affirmative Action Employer - Minorities / Women / Veterans / Disabled.

The Chicago Zoological Society is an Equal Opportunity Employer
     
Minimize

Facebook

Minimize