Title:   Office Assistant
Program:  Advancing Careers and Employment (ACE) Program
locations:  Davenport, Iowa (52803)

The Safer Foundation supports, through a full spectrum of services and advocacy, the efforts of people with arrest and criminal records to become employed, law-abiding members of the community and as a result, reduce recidivism.

 

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https://workforcenow.adp.com/jobs/apply/posting.html?client=safound&ccId=19000101_000001&type=MP&lang=en_US

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This position is located in Davenport, Iowa (52803)

General Summary:

Reporting to the QC Office Administrator, the Office Assistant provides support functions for The DOL Intermediary Grant Program – Advancing Careers and Employment (ACE) which is designed to help justice-involved adults ages 25 and older to embark on career pathways and advance as they acquire industry recognized skills and credentials in in-demand sectors and occupations.

 

The Office Assistant will be located at Safer’s Quad Cities’ office which is within the 7th Judicial District, Department of Correctional Services building as well as assisting the Program Manager in day to day operations. This support includes general clerical duties, oversight of all office equipment, facility maintenance and lease renewals, serving as on-site liaison with Information Technology Department for computer technical support, ordering office supplies.

 

Essential Duties and Responsibilities:

• Administer clerical support in a prompt and efficient manner
• Perform reception duties and route calls to appropriate parties
• Act as liaison with Safer corporate IT department and troubleshoot and assist with any technical difficulties staff may experience. Prepare work requests as necessary
• Make travel arrangements and prepare purchase orders in a timely manner and in accordance with approved accounting procedures
• Purchase needed supplies/postage as requested; run errands including delivering payroll/expense reports to other QC offices
• Oversee all office equipment and arrange maintenance as needed

 

Required Knowledge, Skills and Abilities:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint) as well as conducting searches using the Internet and social media
• Demonstrated knowledge of office machinery and equipment including maintaining equipment in working order at all time
• Excellent verbal, written communication, and interpersonal skills
• Accuracy and ability to type 40-45 wpm including composing memos and correspondence, as necessary
• A valid driver’s license is required
• Access to a (reliable) vehicle is required for travel as necessary to carry out responsibilitiesEducation and Experience:
• GED/High School Equivalency diploma
• Minimum of 2 years’ successful experience providing administrative support
• Experience with start-ups and multiple-site operations

All positions are Full-Time (40-hours/week) and located in the Chicago Metropolitan area, unless otherwise specified.
Safer Foundation is a drug-free workplace.
Equal Opportunity Employer/Affirmative Action/Minorities/Females/Veterans
www.saferfoundation.org
No Phone Calls Please