Requisition ID: 27424

Location: Chicago Corporate

Location Address:
200 South Wacker, Chicago, 117015 60606 United States (US)

Daily Hours: 8
Standard Hours: 40
Employment Status: Full-time
Employment Type: Regular
Shift: Day
FLSA: N

SUMMARY

The purpose of this position is to provide diverse, advanced administrative and project/functional support to the OD leadership team and staff. The person in this role will work under general supervision while also needing to be comfortable acting on their own initiative. Assignments involve the coordinating, planning and executing on a myriad of learning and development activities. At times, this role will have access to confidential/sensitive information and thus requires the associate to behave with considerable discretion, judgement and tact. All aspects of this position should be achieved through the consistent demonstration of our Presence Health Values and Service Promises.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Schedules and coordinates meetings, trainings and other small to large scale events, ensuring coordination of all aspects of the meeting rooms/conference centers, catering, AV needs, participant coordination, material preparation, minutes and additional requests.

Assists in preparing, drafting, editing and distributing a variety of materials such as memos, training materials, agendas, minutes, flyers, presentations and spreadsheets, etc.

Responsible for creation of spreadsheets, entering of data, administering online surveys or evaluations and summarizing or analyzing basic data elements.

Prepares documentation, verifies appropriateness of charges and processes information for expenses, invoices and other reimbursements in accordance with department budget. Reviews payroll ensuring timecards are ready for approval.

Assists in the development and maintenance of records, statistics, project plans and other reports; coordinates data ensuring updates have been provided or reminders are sent to ensure accountability; distributes information to appropriate individuals.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent organizational and time management skills
• Excellent interpersonal skills and ability to interact effectively at all levels of the organization
• Highly detailed with strong multi-tasking capability
• Strong grammar, writing/editing and verbal skills
  
  Education and/or Experience
  

• High School diploma or equivalent required
• Bachelor's degree in business, human resources, communications or education preferred
• Minimum 4 years of related experience
• Event planning experience preferred

Computer Skills

• Strong proficiency in Microsoft Office 2010 applications, specifically Word, PowerPoint and Excel
• Strong competency and comfort with technology
• Knowledge of SharePoint is preferred
• Ability to take meeting minutes is required
  
  Certificates, Licenses, Registrations
  

*AC

Business Unit: Corporate (LRHC and LPH)
Department Name: Talent and Transformation