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AMITA Health
Location: Joliet, IL 60435 Document ID: AD176-1PS5 Posted on: 2019-07-0107/01/2019 Job Type: RegularJob Schedule:Full-time
2019-07-31
Secretary II, Emergency Svcs, St. Joe's Med Center, Joliet
Requisition ID: 64003
Location: Presence St Joseph Med Joliet
Location Address:
333 Madison Street, Joliet, IL 60435-8200 United States (US)
Daily Hours: 8
Standard Hours: 40
Employment Status: Full-time
Employment Type: Regular
Shift: Day
FLSA: N
SUMMARY
The Secretary II accurately and thoroughly performs general receptionist, secretarial and clerical duties on the assigned nursing unit. Demonstrates a welcoming and friendly attitude to all customers including patients, families, visitors, staff and physicians. The candidate will support the Director and Nurse Manager of the department and will be located within the office . Must be highly proficient in Microsoft products, especially Excel and Outlook. Kronos experience a plus. Must also be willing to flex hours before and after 6:30a - 3p shift, Monday thru Friday. Must be able to handle high volume assignments and remain calm under pressure. Must possess excellent written, verbal and interpersonal communication.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Business Unit: Presence St Joseph MC Joliet
Department Name: Emergency Services PSJMC
Job Function: Support Services
Job Segment: Secretary, Clerical, Emergency Medicine, Nurse Management, Administrative, Healthcare
Location: Presence St Joseph Med Joliet
Location Address:
333 Madison Street, Joliet, IL 60435-8200 United States (US)
Daily Hours: 8
Standard Hours: 40
Employment Status: Full-time
Employment Type: Regular
Shift: Day
FLSA: N
SUMMARY
The Secretary II accurately and thoroughly performs general receptionist, secretarial and clerical duties on the assigned nursing unit. Demonstrates a welcoming and friendly attitude to all customers including patients, families, visitors, staff and physicians. The candidate will support the Director and Nurse Manager of the department and will be located within the office . Must be highly proficient in Microsoft products, especially Excel and Outlook. Kronos experience a plus. Must also be willing to flex hours before and after 6:30a - 3p shift, Monday thru Friday. Must be able to handle high volume assignments and remain calm under pressure. Must possess excellent written, verbal and interpersonal communication.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Greets and receives visitors. Provides assistance or refers individuals to the appropriate source.
- Handles all incoming telephone calls while maintaining confidentiality and determining the urgency or nature of the calls. Schedules appointments and meetings. Directs calls to the appropriate personnel.
- Performs typing, transcribing, scanning, photocopying, faxing and filing of information for office operations.
- Ensures the timely ordering of supplies. Receives and assists with proper storage of supplies by sorting, assembling and distributing supplies.
- Promotes and maintains a strong public relations image in dealing with physicians, patients, staff, visitors and ancillary departments.
- Exhibits patient and family centered approach that promotes and enhances unit teamwork.
- Serves as a resource to other secretaries in the policies and procedures of Presence Health.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
SUPERVISORY RESPONSIBILITIES
Does Not Supervise Employees
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High School diploma or equivalent required. One year of secretarial experience required.
Requires a high level of administrative and organizational skills.
Computer Skills
Certificates, Licenses, Registrations
Business Unit: Presence St Joseph MC Joliet
Department Name: Emergency Services PSJMC
Job Function: Support Services
Job Segment: Secretary, Clerical, Emergency Medicine, Nurse Management, Administrative, Healthcare