Dental Office Bookkeeper (Naperville, IL)

Compensation: negotiable
Employment type: full-time

Our growing dental management company is seeking a reliable, full-time bookkeeper/accounts payable clerk. We are looking for someone who is organized, detail-oriented, able to work independently, and has bookkeeping or accounts payable experience.

Primary Responsibilities:

• Check for insurance remittance and send to Financial Coordinators for each team on a daily basis.

• Balance previous day’s EOD summaries against the bank account for each practice.

• Daily review of account balances for each bank account, credit cards and QuickBooks.

• Balance bank transactions against QuickBooks and QuickBooks against bank transactions (including Care Credit and Merchant Payments).

• Make daily bank deposits for insurance and patient payments.

• Provide Financial Coordinators with checks for approved patient refunds (when appropriate) or provide approval notification for refunds via credit card or CareCredit.

• Review all auto payments one week out to ensure available financial resources.

• Make intercompany transfers for ACH payments including, but not limited to, utilities, payroll and benefit plans.

• Enter all payables into QuickBooks relieving each payable when payments are made whether through auto debit, credit card or check payments.

• Reconcile petty cash.

• Conduct monthly reconciliations of all accounts including bank accounts, credit cards and QuickBooks.

• Prepare monthly reconciliation reports for accountants no later than the 15^th of each month.

• Provide additional information and/or reports to the accounts on a monthly, quarterly, annual or as needed basis including, but not limited to:

  • QuickBooks back-up files.

  • Bank statements for each company.

  • Production and collection reports by provider for each company and location.

  • Loan statements.

  • Invoices for the purchase of equipment or other assets.

• Maintain and review all vendor contracts. Partner with management to negotiate new contracts and/or renewals.

• Other duties and projects as assigned.

Requirements:

• AAS Degree in Business, Accounting or related field required. Bachelor's degree preferred.

• 2+ years of experience using QuickBooks.

• Microsoft Office proficient, particularly Excel,

• Excellent communication skills and the ability to interact with vendors in a professional manner.

• Able to self-direct and keep to tight deadlines.

• Ability to multi-task.

• Ability to maintain high levels of organization and accuracy.

• Experience working in the dental industry is preferred but not required.

To be considered for this position, please submit your resume with a cover letter and salary expectations.